There have been some major shifts in how business is being conducted over the last decade or so. This is especially true when it comes to how businesses handle their recordkeeping. Many small business owners, however, have been reluctant to make the switch to electronic recordkeeping.
If your company has been holding out and is still doing things the old fashioned way, this article is for you. Here are a few reasons why I recommend that everyone ditch paper and go with electronic recordkeeping:
- To save space. Keeping paper records takes up a lot of space, especially when you need to keep them on file for years. Electronic records, on the other hand, barely take up any space at all.
- Easy organization. Paper records can be difficult to organize, especially when you outgrow your initial recordkeeping system. And even if you do know where all your records are, finding a specific record can take time. Electronic records can be easily sorted by date or category and you can usually use a Search function to find the record you’re looking for in seconds.
- Any company that keeps paper records knows how expensive it can be. You have to buy filing cabinets, folders, labels, etc. When you look into electronic recordkeeping options you will find that it’s often a fraction of the cost, making it an affordable option for all size businesses.
- You don’t just keep records for your own purposes. At some point you will probably need to produce records to pass an audit or inspection. An office fire could destroy all of your paper records with no way to replace them. Electronic records, on the other hand, can be easily backed up and secured on the cloud or on various hard drives.
There are a lot of ways your business can benefit from switching to an electronic recordkeeping system. You’ll find it much easier to reliably store and conveniently manage your records with an electronic solution. There are a number of affordable options available, so do your research and find that one that fits your needs best.